PDMA New Zealand Privacy Policy
1. Introduction
Welcome to PDMA‑NZ. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, store and protect your personal information when you access our website and use our services (such as membership, event registration, mailing list) and your rights in relation to your information.
By using our website or providing us your personal information, you consent to the practices described in this Privacy Policy.
2. Who we are
The Product Development & Management Association of New Zealand (“PDMA‑NZ”) is a not‑for‑profit organisation supporting innovation and product development professionals in New Zealand. We are the New Zealand affiliate of the global organisation PDMA.
Our contact details:
Website: www.pdma.nz
Email: info@pdma.nz
3. What personal information we collect
We may collect personal information about you when you interact with us, for example when you:
join our mailing list;
become a member;
register for an event;
sponsor or partner with us;
contact us (via online form, email or otherwise);
visit or use our website.
The types of personal information we may collect include:
Identification & contact information: Name, organisation, job title, business address, personal address (if applicable), email address, phone number.
Membership & professional information: Organisation/company name, role, industry sector, interests, professional background.
Event or registration information: Event attendance details, registration preferences, dietary or access requirements (if applicable).
Usage information: IP address, browser and device details, pages visited on our website, referral source, time and date of access, cookies or similar tracking technologies.
Mailing list data: Email address and any preferences you supply when subscribing.
4. How we collect personal information
We collect your personal information in the following ways:
When you complete forms on our website (e.g. join mailing list, register for membership or events).
When you communicate with us by email, phone or via social media.
Automatically when you visit our website (via cookies and web analytics).
From publicly available sources or from third parties, where appropriate (for example, a sponsoring organisation may provide contact details of its representative, with your consent).
5. Why we collect, hold and use personal information
We collect, hold and use your personal information for purposes including:
managing membership and providing membership services;
registering and administering events;
sending you newsletters, updates, promotional or marketing communications (with your consent where required);
facilitating sponsorship and partnership opportunities;
managing our website, improving the website experience and website analytics;
internal administration, record keeping, accounting and compliance;
fulfilling any other purpose to which you have agreed.
6. Disclosure of personal information
We may disclose your personal information to:
our service providers who assist us with our operations (e.g., website hosting, mailing list management, event registration platforms, analytics);
sponsors or partners, in cases where you have agreed to such disclosure (for example you register for a sponsored event and agree to be listed);
third parties if required by law, regulation or court order;
other members or participants in events, where you have opted in or given consent for your contact details to be shared.
We will not sell your personal information to third parties for marketing purposes.
7. Cross‑border transfer
Some of our service providers may be located overseas. Where we transfer your personal information to a foreign jurisdiction (outside New Zealand), we will take reasonable steps to ensure that your information remains protected in a manner consistent with this Privacy Policy and relevant legal standards.
8. Cookies and tracking technologies
Our website may use cookies and may use analytics and tracking tools to monitor site usage and improve our services.
A cookie is a small file placed on your device when you access the website.
You can disable cookies via your browser settings; however, some features of the website may not function properly without cookies.
Examples of usage: tracking which pages you visit, how long you stay, referral source, etc.
We may also use third-party analytics services to assist us in analysing traffic and usage patterns.
9. Security and storage of personal information
We take reasonable steps to protect your personal information from loss, unauthorised access, modification or disclosure. These include secure servers, encryption when appropriate, access controls and internal policies.
Nevertheless, no system can guarantee 100% security; you acknowledge that transmission of information is at your own risk.
We will hold your personal information only for as long as necessary for the purposes for which it was collected or as required by law. When no longer needed, we will destroy or anonymise it in a secure way.
10. Access and correction
You have the right to request access to the personal information we hold about you, and to request correction of it if it is incomplete, inaccurate, out of date or misleading. If you wish to access or correct your information, please contact us (see contact details above).
We may charge a reasonable fee for providing the information if permitted by the Privacy Act 2020, but we will inform you in advance.
11. Opt-out & Unsubscribe
If you no longer wish to receive marketing or promotional communications from us (for example our newsletter), you may opt out by clicking the “unsubscribe” link in the email, or by contacting us at info@pdma.nz. We will process your request within a reasonable time and update our records accordingly.
12. Links to other websites
Our website may contain links to external websites (for example sponsors’ sites, social media). We are not responsible for the privacy practices of those websites. We encourage you to review the privacy policies of any website you visit from our site.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will post the updated version on our website with a new “Last updated” date. We encourage you to check this page periodically to stay informed of any changes.
14. How to contact us
If you have any questions, concerns or complaints about this Privacy Policy or how we handle your personal information, please contact our privacy officer at:
Email: info@pdma.nz
Subject line: “Privacy Inquiry – PDMA‑NZ”
If you are not satisfied with our response, you have the right to contact the Office of the Privacy Commissioner in New Zealand.
Thank you for being part of our community. We value your trust.